Employer Name: Goody, Clancy & Associates, Inc.
Employment Category: Office Coordinator
Type of Employment: Full time
Experience Level: 0 to 1 years
Location: Boston


The Office Coordinator provides in-office support in logistics, administration and communications for a professional design office. Beyond daily tasks, this person works with colleagues in Operations, Marketing, Accounting and Digital Systems to meet the changing needs of a busy and creative practice. By building positive working relationships with individual employees, the Office Coordinator can help make Goody Clancy a place that everyone looks forward to being part of every day.


  • Manage and maintain shared conference rooms, studio areas, production/supply rooms
  • Assist with onboarding of new employees
  • Coordinate office-wide events and gatherings, including setup and catering vendors
  • Inventory and order office and kitchen supplies
  • Manage incoming and outgoing courier and mail services
  • Greet office visitors; work with office librarian to maintain reference and sample libraries
  • Interface with building management and superintendent
  • Set up equipment and furniture at employee workstations and other areas; some tool use
  • Assist employees occasionally with Word and Excel files, digital design or graphics work, and physical models or presentations
  • Assist employees with travel accommodations
  • Assist with employee enrollments in training courses, ride-share, bike-share etc.
  • Assist with project archive database, record retrieval and inventory management
  • Contribute to office-information content on company intranet


  • Professional-office or project-oriented business experience
  • A. or B.S. preferred
  • Organizational and personal communications skills
  • Understanding of and interest in design desirable
  • Computer: Microsoft Office applications; database use, Adobe CS, design applications desirable
  • Ability to coordinate daily responsibilities with occasional tasks for other staff
  • Ability to lift 50-lb. boxes regularly, and use hand tools and power tools


  • Hourly for 40 hours/week
  • Paid vacation, holidays, sick leave
  • Medical, dental, vision care insurance; medical 70% employer-paid
  • Life and disability insurance, cafeteria plan, 401(k)
  • Professional development support

POSITION REPORTS TO: Director of Operations


  • Submit by e-mail to hr@goodyclancy.com. Include a cover letter, resume and references.  Only candidates who meet the minimum qualifications will be considered.
  • Goody Clancy is an Affirmative-Action, Equal Opportunity Employer and participant in the U.S. Federal E-Verify program.  Women, minorities, veterans and individuals with disabilities are encouraged to apply.